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Vendors

The Vendors page lets you manage your supplier information. Each vendor record stores the contact details and delivery parameters that StorePulse uses to generate accurate purchase recommendations.

Vendor List​

The main table displays all your vendors with key information:

  • Vendor name
  • Contact information (phone, email)
  • Lead time -- The typical number of days between placing an order and receiving delivery
  • Minimum order -- The minimum order quantity or dollar amount required by the vendor
  • Status -- Active or inactive

Adding a Vendor​

  1. Click the Add Vendor button.
  2. Fill in the vendor details:
    • Name -- The vendor or distributor name
    • Contact name -- Your sales rep or primary contact
    • Phone and Email
    • Lead time (days) -- How many days it typically takes to receive an order after placing it. This is critical for accurate reorder timing.
    • Minimum order -- If the vendor requires a minimum order amount or quantity, enter it here
  3. Click Save.

Editing a Vendor​

Click on any vendor in the list to open their details. Update any fields and click Save. Changes take effect immediately and will be reflected in the next purchasing calculation.

Deactivating a Vendor​

If you stop ordering from a vendor, you can deactivate them rather than deleting them. This preserves the historical data while removing them from active purchasing recommendations.

  1. Open the vendor's details.
  2. Toggle the status to Inactive.
  3. Click Save.

Inactive vendors will not appear in the vendor assignment dropdown when configuring products, and their products will not generate purchase recommendations.

Lead Time -- Why It Matters​

Lead time is one of the most important fields to keep accurate. StorePulse uses it to determine when to recommend reordering:

  • If a product sells 10 units per day and the vendor takes 3 days to deliver, StorePulse knows to trigger a reorder when you have at least 30 units left (plus safety stock).
  • If you update a vendor's lead time from 3 days to 5 days, the reorder point for all their products adjusts automatically.
tip

Track your actual delivery times and update the lead time field periodically. Vendors may get faster or slower depending on the season, their own supply chain, or your location.

info

The vendor ID field in ENCOR (VND_ID on the PLU catalog) is used to automatically associate products with vendors when possible. You can also manually assign vendors to products on the Purchasing Products page.